Job Summary:

The Facilities Supervisor plays a crucial role in maintaining the physical infrastructure and operational efficiency of Allied Telesis, Inc. (“ATI”) facility locations. This position requires technical expertise, strong organizational skills, and a commitment to providing our staff with a safe and welcoming environment. The position involves overseeing one staff person and contractors, budgeting, compliance, safety, and facility planning.

This person is equally important when working with external vendors. Serving as the first line of support when identifying a maintenance issue, this person will be responsible for welcoming vendors to the facility, acting as the primary liaison to managing the vendor through project or task completion.

Finally, this position will support all aspects of facilities life, including event support for all community gatherings, events, and staff meetings.

The successful candidate is someone who desires to go above and beyond for our community members to be part of a support team and is excited about working with various people. They must be courteous and knowledgeable and use their problem-solving skills to interact with our staff to ensure employees can continue throughout the day in a safe environment.

Reporting to the Chief Administrative Officer, the Facilities Supervisor is a crucial team member who helps the company function well on a day-to-day basis.

Essential Duties and Responsibilities:

Facility Maintenance and Operations:

• Oversee and manage routine maintenance and repairs of company buildings and grounds.
• Implement preventative maintenance programs to extend the life of facilities and equipment.
• Coordinate with external vendors to ensure timely and cost-effective services.
• Create systems using project management tools that would allow for visibility into maintenance requests, vendor inventory management, and workflow tools.

Safety and Compliance:

• Prioritize safety through regular inspections and adherence to safety regulations.
• Conduct risk assessments and participate in the development of emergency response plans.
• Ensure compliance with building codes, fire safety regulations, and other relevant standards.
• Support the company’s commitment to risk management by serving on the incident command team and the safety committee.

Budgetary Management:

• Provide input to and manage the annual facilities budget.
• Process invoices and expenses, in collaboration with the business office.
• Monitor expenses and identify cost-saving opportunities through contract negotiations.
• Prioritize projects based on fiscal constraints and long-term goals.

Event Support:

• Coordinate facility preparations for company events, including supporting advancement and admission events and faculty and staff meetings.
• Ensure event setups and tear-downs are efficient and minimize disruptions to daily operations as well as to neighbors.

Staff Management:

• Lead and supervise one facility team staff member, assigning tasks, providing training, and evaluating performance.
• Foster a positive and productive work environment that is consistent with the values of the company

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Experience, Skills & Abilities:

• Multiple years of experience in facilities management.
• 5 years of maintenance experience required.
• Strong understanding of building maintenance systems, HVAC, plumbing, and electrical systems. Building and grounds multi-year planning a plus.
• Skills in planning, scheduling, and executing construction and renovation projects.
• The ability to manage to budgets for maintenance, repairs, and capital improvement projects.
• Ability to work with the city building department, file and check the status of permits, and communicate with city staff and inspectors on company projects including new building construction and arborist work
• Ability to develop strong external vendor relationships, check references, and communicate clearly with vendors on timelines for deliverables.
• Knowledge of local, state, and federal safety regulations and codes.
• Excellent organizational, time, and project management skills.
• Ability to work proactively and independently, with minimal supervision.
• Awareness of sustainable building practices and energy efficiency.
• Technical skills that include working with Microsoft products.
• Valid driver’s license and ability to pass all company-related background checks.

The ideal candidate will possess these qualities:

• Passionate about providing excellent client service and eager to work in a diverse, dynamic company environment.
• A kind, motivated, and curious individual who thrives in a collaborative environment.
• Strong problem-solver with excellent attention to detail.
• Detail-oriented problem-solver with a strong service mindset.

This is a year-round, exempt position with the expectation that the position will be entirely on facilities during regular company hours. There will be occasional work responsibilities outside the daily schedule for special events and emergency facility and maintenance issues. There is an expectation that this position will be on call for all facility/natural disaster-based situations.

Allied Telesis, Inc. offers competitive pay and a generous benefits package, including paid medical, dental, vision, life & disability for employees; vacation and sick leave; 401(k) retirement contribution; and professional development.

Education / Training:

B.A. preferred, technical certification accepted with significant demonstrated work history.

Physical Demands / Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Infrequent travel to Cary, NC and Everett, WA
• 8 hour shift
• Monday to Friday
• Weekends as needed