Event Coordinator

Company Overview

Humphry Slocombe

Humphry Slocombe Website
Wanna Work in the Ice Cream Business?

It takes a village to build a village. We know because back in 2008, Humphry Slocombe began with only two people – two founders Jake and Sean! Since then we’ve expanded into a family of fun and dedicated team members who support the growth of our business.

We believe in nurturing talent and giving team members opportunities for career advancement within the company. Among other perks, we offer flexible schedules, team building events, quarterly employee awards, opportunities to be involved in food and music festivals and of course – free ice cream!

If you’re enthusiastic about food, have a great sense of humor and enjoy working in a fast-paced environment, we want to hear from you!

Humphry Slocombe is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration without regard to sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status or other protected class. In accordance with the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.

Job Categories

  • Hours: Part-time
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  • Industry: Food and Beverage
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Job Duties

Summary of Position:
- Recruit and lead a kick-ass Events team that works to give the ultimate Humphry Slocombe experience from weddings to festivals
- Oversee the day-to-day operations of the Events department which includes, cleaning and maintaining the department’s equipment, responding to catering inquiries, identifying and managing the application process for on-brand events, ensuring invoicing and payments are up to date, and budgetary guidelines.
- Partner across departments to ensure that orders, scheduling, promotions, special events and operations run smoothly

Responsibilities:
- Planning events from start to finish according to requirements, target audience, client requests, and objectives.
- Working directly with clients to create a relationship, and offering ways for Humphry Slocombe to enhance their event.
- Creating estimates, invoicing clients, ensuring payment, and reporting results on a monthly basis to the management team.
- Sourcing and negotiating with vendors and suppliers, with an ability to navigate a variety of city permit offices.
- Coordinate and execute permitting for all lines of Events’ revenue.
- Hiring, training and scheduling of Events on-call and regular staff.
- Leading promotional activities for the event, working across teams with digital manager and PR.
- Supervising Events staff during events, ensuring that the Events Team provides our high expectations for presentation, quality, and service.
- Ensuring events are fully staffed, completed smoothly and stepping up to resolve any problems that might occur.
- Works 100%-75% of catering events.
- Works all festivals and V.I.P events.
- Drive Ice Cream food truck (who we call Betty) when necessary for events, permitting and maintenance.
Analyzing the event’s success and preparing reports.

Job Requirements

Requirements:
- Prior experience in events (staff or as a lead)
- Food Handler’s card
- Proficient in MS Office / Google Docs
- Outstanding communication and negotiation ability
- Excellent organizational skills
- A knack for problem-solving
- Customer-service orientation
- A team player with leadership skills
- Clean driving record and ability to drive large vehicles such as our Ice Cream Truck (who we call Betty)

Skills/Experience Preferred

Compensation

Hourly rate DOE

Benefits

Hours

Part-time with the potential of Full-Time as Department gets busier

Resume Required

Yes

Cover letter Required

No

Other Application Requirements

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