Operations Manager

Company Overview

AethLabs

AethLabs Website
Founded in 2011, AethLabs (rhymes with “math labs”) is a close-knit company of 5 full-time
employees that manufactures air quality monitoring instrumentation. Our instruments support
scientific research, governmental decision making, and industry-wide efforts related to improving
public health and climate by providing users with a better understanding of health- and
climate-relevant air quality -- locally and world-wide. We are proud to work with partners like the
US EPA, NASA, and academic researchers around the world at the forefront of pollution
measurement in a time when climate change threatens to increase wildfires and related
pollution events in California and abroad (this is not an endorsement by our partners).

Equal Opportunity Employer. Black, Indigenous, and People of Color, women, gender
non-conforming people, persons with disabilities, LGBTQIA+ people, veterans, and
adults of all ages are strongly encouraged to apply. In accordance with the
San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest
and conviction records for employment.

**The office is located on the second floor of a shared office building and is currently only
accessible by climbing a flight of stairs.

Job Categories

  • Hours: Full-time
  • ,
  • Industry: Advanced Manufacturing
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Job Duties

Position Summary & Essential Functions

Position Summary:

The Operations Manager is a new position at AethLabs and handles daily office affairs,
purchasing, financial record keeping, inventory management, product shipping and receiving,
customer relations, and some high-level product assembly. The Operations Manager will work
with a team of experts in engineering, data science, air quality, and design. While several team
members can perform their duties from home, the Operations Manager will be responsible for
sending and receiving valuable packages at the AethLabs office in San Francisco and will be
needed in the office full-time, 5 days per week. All are expected to carefully observe COVID-19
safety guidelines both in and out of the office, including the extended use of face coverings
while in the office.

A successful candidate for this position will be a highly-organized person with a keen sense of
detail, but will also be capable of thinking broadly about how details fit into the big picture of our
work. We are a closely-knit team of high-achievers and self-drivers, and this position requires an
energetic candidate with a strong sense of responsibility and self-motivation. A successful
candidate will have and be willing to build upon skills in key functions of our business, and will
function as the last line of defense for a handful of job functions and responsibilities.

Job Requirements

Essential job functions:

Operations Management - 60%

● Streamline, develop, and maintain processes and systems used in daily operations
● Data entry, general accounting, invoicing and purchasing
● Record-keeping, filing and general office management
● Shipping and receiving
● Communicating with, and assisting customers
● Documenting new processes and practices
● Managing and coordinating company schedules, meetings, and events
● Holding operations specific meetings
● Project management and strategy
● Produce reports for grants and collaborative projects
● Production planning
● Assist in financial reporting and filings

Transaction / Sales / Marketing - 20%

● Managing sales leads and opportunities using CRM software
● Negotiating sales and contracts, related paperwork, updating quotes, choosing
products
● Managing distributor relationships, agreements, and price lists
● Requesting, analyzing, and presenting distributor reports, basic demand forecasting
● Tradeshow and conference management including registration, payment,
logistics/travel and attendance
● Review contracts/business documentation
● Manage, review and create sales and marketing collateral

Inventory & Distribution - 20%

● Order fulfillment
● Domestic and international shipping and logistics
● Supply chain management
● Managing inventory, planning, purchasing and scheduling.
● Bill of material management

Skills/Experience Preferred

Knowledge & Skills:

● Detail-oriented and organized
● Self motivated and responsible
● Strong writing and editing skills
● Strong communicator and team-player
● Ability to multi-task and keep a schedule to meet deadlines
● Problem solving and coordination skills

Education & Experience:

● No minimum education credentials
● 3-5+ years of experience managing an office or small business in a team environment
● Report and proposal writing
● Project management
● Safe use of tools

Software fluency:
Similar or equivalent software experience is acceptable
[1= Used frequently, 5= Used infrequently]

● MacOS [1]
● Windows [3]
● Gmail [1]
● Google G Suite [1]
● Microsoft Office / Microsoft Office 365 [2]
● Apple iWork [3]
● Salesforce.com [1]
● Basecamp.com (preferred) [1]
● QuickBooks (Data Entry, Invoicing) [1]
● Zoom [2]
● Adobe Creative Cloud (optional) [5]

Compensation

Compensation: $65,000 - $75,000 depending on experience

Benefits

We offer lots of opportunity for job growth, a competitive salary, and the following benefits: ● Full medical and dental insurance, eligible first of the month after three months of employment ● 9 paid holiday days throughout the year (fixed company schedule) ● Vacation hours accrued: 120 hours earned throughout the year in bi-monthly payment periods at a rate of 5 hours per pay period (maximum balance of 96 hours) ● Sick leave hours accrued: 56 hours earned throughout the year in bi-monthly payment periods at a rate of 2.33 hours per pay period (maximum balance of 48 hours) ● Discretionary, company-wide, 10 days paid winter holiday (fixed company schedule) ● 401k with dollar for dollar contribution match up to 4% of salary, and discretionary end of year additional 401k dollar for dollar contribution match up to 4% of salary (determined on an annual basis). 401k Administration and recordkeeping costs are paid by the Company. Specific fund fees only are paid by the participant. ● Discretionary variable end of the year 401k profit sharing bonus (determined on annual basis) ● Commuter Check program (https://commuterbenefits.com/how-it-works/) ● Discretionary variable end of the year bonus (determined on an annual basis), eligible after the first full year of employment ● Charitable contribution match up to $200 / yr ● An equitable work environment based on open communication and participatory decision making ● A company commitment to work to address systemic inequality ● Gorgeous, spacious office at the intersection of Valencia and Mission Streets in San Francisco

Hours

Full Time

Resume Required

Yes

Cover letter Required

Yes

Other Application Requirements

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